Things we have built beyond Daybook. Invoice reading, reconciliation, dashboards, estimating tools. All fixed price, all handed over with the code. Every screen is real, with names changed.
Every sheet, every revision, what changed between them.
Head contract, subcontracts, variations, EOTs, the clauses that bite.
Budget, commitments, RFIs, claims, daily logs, schedule. Live.
Site diaries, inspections, engineer certificates, photos.
Supplier invoices, claims, the project inbox.
Five kinds of system. All of them run on your existing Procore, accounting and email. Nothing to migrate. Every screen below is real, with names changed.
One place to ask anything about a project. It has read the drawings, the contracts, the reports and everything in Procore, and it answers with the page cited so you can check in one click.
It also notices things. A lintel added in Rev E with no variation raised. A claim that exceeds the commitment. A delay notice with a clock running on it.
Outcome: the project manager stops being the search engine.
Supplier invoices and subcontractor claims read line by line, matched to the commitment, coded to cost codes and pushed into Procore for approval. A daily report of where Procore and Xero or MYOB have drifted, with the reason. One live page per project with committed, invoiced, paid, retention and forecast.
This is the work in the case studies: 1,641 invoices for $40.55, 93 mismatches caught.
Outcome: month end closes from a list, and you know your position today.
Procore configured the way your business actually runs: cost codes, workflows, templates, permissions. Then the repetitive parts automated. RFIs drafted from the drawing and the question. Daily logs written from site photos and a voice note. Change orders raised from a variation email with the contract clause attached.
Outcome: Procore full and current without anyone typing into it at night.
Your last three years of invoices become a price catalog: what you actually paid, per unit, per supplier, by month. Estimates start from that instead of from memory. Takeoff quantities pulled from the drawings. Tender responses drafted from your past submissions and the new brief, with the schedule of rates filled from the catalog.
Outcome: a quote that knows what the last job cost.
| Supplier | Per m² per week | Last paid |
|---|---|---|
| Scaffold hire A | $4.10 | Jul 2025 |
| Scaffold hire B | $4.65 | Mar 2025 |
| Scaffold hire A, 2023 | $3.40 | Nov 2023 |
| New quote received | $5.20 | 27% over last paid |
Figures illustrative. Real catalog in the cost catalog case study.
The tool that does not exist yet. An owner's portal that shows every project's position. A subcontractor claims page that fills itself from Procore. An integration between the two systems that were never meant to talk. Built small, fixed price, and handed over with the code.
Outcome: the spreadsheet somebody rebuilds every month stops existing.
A subcontractor progress claim. This is what changes on the day it goes live.
Twenty minutes, no slides. Drawings, contracts, a Procore login or a month of invoices.
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